How to get authorized in the RED System: A simple guide

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The RED System is a key tool that allows companies and professionals to electronically manage various Social Security procedures in Spain. If you are an advisor or manager who needs to carry out procedures on behalf of your clients, this system is essential for you. Below, we explain in a clear and accessible way what the RED System is, what procedures you can perform, and how to become a RED authorized representative.

What is the RED System?

The RED System is an online platform created by Social Security to facilitate communication between companies and the General Treasury of Social Security (TGSS). Through this tool, users can:

• Manage registrations, terminations, and modifications of employment contracts.
• Enter Social Security contributions.
• Deal with matters of membership, temporary disability, and certifications for birth and childcare.
• Request deferrals, moratoriums, and refunds of income.

What procedures can be carried out with the RED System?

The RED System is very useful for managing various procedures, including:

• Quote: Payment and regularization of fees.
• Affiliation: Registration, deregistration, and modification of employee data.
• Temporary disability: Processing of medical reports.
• Certificates: Sending birth and childcare certificates.
• Special procedures: Deferrals, refunds of income and moratoriums.

With the addition of the CASIA service, you can now complete many procedures online that previously required in-person assistance.

How can I work with the RED System?

There are two main ways to operate in the RED System:

1. Be authorized by RED: Request authorization directly from Social Security to carry out procedures on your own behalf or on behalf of your clients.
2. Electronic power of attorney registration: Since 2021, you can manage procedures through the electronic power of attorney granted to you by your clients. This system allows you to define the specific procedures you can perform.

Steps to become a RED authorized representative

1. Obtain a digital certificate : This is the first requirement for operating in the RED System. You can obtain it through the National Mint and Stamp Factory or another recognized certification entity.
2. Request RED authorization:
   • Go to the Social Security Electronic Office and submit form FR.101 ("Application for authorization to use the RED System").
   • Choose the option that best suits your situation:
     • On your own behalf: If you will only manage CCC/NAF data linked to your NIF.
     • On behalf of others: If you will be managing third-party CCC/NAF data.
3. Assign CCC/NAF to your authorization:
   • To manage your clients' Contribution Account Codes (CCC) or Membership Numbers (NAF), submit the appropriate form:
     • Form FR.104 .
     • Form FR.103 .
     • Form FR.10 .
4. Adapt your tools:
   • You will need a payroll program compatible with the RED System.
   • You may need to install applications such as WinSuite32 or SILTRA .

What are the technical requirements?

To operate with the RED System, you must meet certain technical requirements, such as a computer with compatible browsers and a secure connection. See the official technical requirements for details.

Conclusion

The RED System is an indispensable tool for those who manage Social Security-related procedures. If you are an advisor or manager, following these steps will allow you to work efficiently and meet your clients' needs. If you need more information, please feel free to consult the official links provided.